Getting organized with a plan and starting ahead of time, not waiting just a week before the start of the move will be the first major thing to help everything run smoothly. Space is a major factor in a move so estimate how much space you are going to need and how many trips it will take. Make sure you have your transportation, packing supplies like boxes, and tape ready and set a move out day. If you have a move out day things will be a lot more coordinated for everyone involved the community, movers, friends, and family.
Once you know how your getting there change your address with the post office and any company or organization that would need to know such as magazines, drivers license, credit cards, and bills. You will also need to take care of all utilities that need to be turned off or transferred. These steps are required for all moves.
On moving day make sure you have all your usual everyday items IDs, keys, phone and a flashlight usually comes in handy. Lift with your legs and not your back, load heavy things in first and try to load heavy things out first so you dont get tired to fast. Donations are great for anything you dont use anymore!
If you are moving into a retirement community they should have a well documented admissions process to make the move in process as easy as possible. Get all paperwork that needs to be completed ahead of time so you know what you will need and ask if you can see where you are moving into so you can measure your space and know what you will need. The best retirement communities will have transition management services to make the move as easy as possible. Be sure to read the pre-agreement so you know your rights as a resident and enjoy the move to your new home!